Booster Board Members

Gainesville High School Theatre Booster Club 2025/2026
Meeting Minutes
Date: June 23, 2025
Location: Gainesville High School
Start Time: 6:45 PM
End Time: 7:15 PM

​

• Attendees

• Tyra Wimpye

• Amy Standridge

• Ashley Behal

• Brandi Ayers

• Courtney [Last Name]

• Shai Lo

• Jeannette McClellan

• Tyson Hill

• Adondra Little

​

1. Welcome

• Meeting called to order at 6:45 PM.

• Courtney, the new Technical Director, was welcomed to the team.

​

2. Production Updates

• Matilda the Musical (One Act):

​

Discussed set cost and custom design.

• Uniforms:

​

Designed by Triple 7; students will rent costumes through the school.

• Junie B. Jones:

Potential book drive and & quote; Storybook Marketplace & quote; discussed as companion events.

• Heard of Stars:

Performance scheduled for December 13th.

• Cabaret:

Discussed, with more conversations to follow.

• Hadestown Home Performance:

Scheduled at the Botanical Gardens on Saturday.

3. Collaborations & Promotions

 

• Plan to promote theatre productions across elementary, middle, and high school

campuses.

 

4. Calendar & Scheduling

• Season calendar has been distributed.

• Fall show dates (September 29–30) will remain unchanged, despite a conflict with a

chorus concert.

 

5. Logistics & Supplies

• T-shirts: Have arrived; officers will receive them by June 27.

• Videography: AB Films selected for production videography.

.

6. Events & Retreats

• Troupe Retreat: Scheduled for June 25–28 (Thursday–Sunday); schedule will be

shared via group chat.

•  Cookout planned for Saturday, June 27 for all members.

• Open House: Lemonade stand pending confirmation.

• NOFO Brewery Gainesville: Considering hosting an auction or event at the venue.

 

7. Fundraising & Donations

•  Sponsor Letter: To be sent by the end of the week.

• Concessions: Seven student meals confirmed; Mellow Mushroom added.

• Choreography Weekend: Parent donations (cash or food) are requested.

• Flowers: Exploring potential donations from local florists.

• Donation Form: Created by Shai; available upon request.

 

8. Financial Report

•  Reviewed balances of Booster, GHS, and District accounts.

• Treasurer Update: Shai appointed Interim Treasurer.

• Venmo account name transition and updates were discussed.

 

9. Marketing & Communication

• Print Materials: Working with Matthews Printing on programs, flyers, handbills, and

posters. Awaiting final drafts.

• Pajama Drama: Registration opens in August via the GHS Theatre page; Amy will

assist with coordination.

• Tickets: Website updated by Tyson (Ticket Coordinator).

• Discussed booth presence at community events to promote shows.

• Website: In progress; preview shared by Ashley (Webmaster).

• Headshots: Date TBD.

 

10. Adjournment

• Meeting adjourned at 7:15 PM.

• Next Meeting: Scheduled for July (date to be announced).